Policy: Requesting Time-Off

 
From the Supervisors Team meeting 3/13/96:
 
In our Supervisors Team meeting yesterday, we addressed the issue of 
taking time-off.  Below is the process we want everyone to try to follow.
We think it will keep teams and supervisors informed of when people want 
time off and give everyone maximum flexibility in choosing when they want 
that time.  The single-most important point in this process is 
*consideration* for everyone you work with; that is, to keep people informed of when you want time-off so backup arrangements and other plans can be made if necessary.
 
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Taking a full day or more off
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When you want to take a full day or more off (vacations, etc), please use 
the following process:
 
1.  Check the department calendar to see if there are meetings or other 
    obligations you may already have.
 
2.  Send an email message to the attention of the department which says      
    something to the effect:
 
      "I want to take the following day(s) off:   [date(s)] 
 
       Please let me know if there are any problems with me being gone at
       that time."
 
    The reason for sending the email is to inform our department, 
    especially your team and your supervisor, of the time you want off.  
    This way, everyone can schedule meetings and other plans knowing who 
    is here and who isn't.
 
    I've attached the list of email names for everyone in our department 
    below.
 
3.  If there are no problems, put your time-off on the department 
    calendar.  If there are scheduling conflicts or other problems with 
    the time you want off, be sure to work with your supervisor and the 
    team leader for any teams you are on.
 
4.  Have a great time!
 
 
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Taking *less* than a day off
-----------------------------
 
If you want to take an afternoon or morning off, just consult with your 
supervisor and your team leader(s).
 
 
If you have any concerns or questions about this process, please let me 
know.  This is *not* set in stone.  If there's a problem with this 
process, we can change it.  This is an attempt to be consistent and to 
keep our small department informed so we can make plans and back each 
other up as needed.
 
 
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Handling scheduling conflicts
-----------------------------
 
The way the process is set up now (which can change if need be), is that 
you send your email out AND that you put your request on the 
calendar.  If you find that there someone else is taking time off at the 
same time as you, the real concern is with the team you are on.  That's 
where I would suggest that the concern over 2 or more people off should be 
addressed.
  
If handling time-off in this fashion does become a problem that can't be 
resolved with the process proposed, then let me know and I will do what I 
can to resolve it--then propose a change in the process if necessary.
 
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Department email list:
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barriggj, bennetbs, brouwedf, browndy, casolacf, fefeec, jewettrj, luciacb, 
morgandj, prescor, printydj, sipherjd, terriaka,, willarpk,