Finances Team

Mission for Finances Team:

  - to maintain all dept. budgets and to keep Supv. Team informed of budget 
      activity/balances;
  - to provide projections of revenue and expenses for any particular budgeted 
      activity as needed;
  - to recommend and develop accounting procedures and processes to be 
      implemented by the department that streamline our fiscal activities and 
      improve our fiscal information.
      

Goals for Finances Team (1995-96):

1. Produce "executive summary" monthly reports on budget activity 
     for Supv. Team

2. Maintain current account information in Quicken for electronic access 
     as needed

3. Reconcile all departmental budgets from monthly CERs

4. Verify accuracy of bills paid (telephone) each month.

5. Evaluate and recommend an accounting programs which meets the fiscal 
     needs of our telephone billing and improves customer service

6. Prepare purchase orders, travel advances/requisitions, travel vouchers for 
     departmental staff

7. CPP1-related:
    Fill-out CPP1 form and send to Business Office
    Develop and manage CPP1 budget (revenue/expenditure projections)
    Recharge CPP1 fee on Apple purchase orders

8. Voices Services-related financial activity:
    Collect and enter payments for accounts receivable  -kt
    Deposit payments for accounts receivable in Bursar's office  -kt
    Manage accounts receivable for telephone ifr account-bb
    Manage and bill for campus 800 numbers  -bb
    Manage usage and billing for all press boxes housed in MAX-HL Ice Arena and
      B'ball court-bb
    Organize and Manage facilities and billing for all phonathons held on 
      campus
    Participate in audits and provide telephone info when ncessary  -bb
    Payment Reconciliation Database Management-bb 
    Record and monitor revenue stream for 900875-bb
    Provide telephone budget projections  -bb
    Review of A/R ledgers to produce past-due notices and deactivate codes, 
      garnishee wages, and place on HOLD   -bb
    Submit contracts for telephone services-BB
    Review and approve all telephone bills for payment (not done on PR's,
      done on a special fund voucher-bb
    Place students on HOLD using Banner; remove HOLD when appropriate